TRAVELLER VISIBILITY GROUP (TVG)
TVG is an independent, Cork-based, Traveller led community development
organisation.
TVG pursues social justice and equality with Travellers so that we can
live free from racism and discrimination.
VALUES AND PRINCIPLES UNDERPINNING THE TVG STRATEGY AND ITS WORK:
* TVG is an open and welcoming space for all Travellers and promotes
Traveller visibility across Cork.
* TVG continually promotes Traveller participation and Traveller
leadership.
* TVG works from a human rights and anti-racist perspective and is
Traveller-led.
* TVG promotes Traveller ethnicity and Traveller identities.
* TVG is committed to collective action with the Traveller community
and works in solidarity with wider society to create a better Ireland.
ABOUT THE ROLE
TVG is currently recruiting for a Project Administrator to lead the
Administration Office and support the financial and operational
requirements of the organisation.
This is a senior management position within an established and
respected human rights organisation. The ideal candidate will have a
minimum of 3 years experience leading an
administration/finance/operations team and will have a passion for
human rights, community development and team work.
This is a blended contract, being based in the TVG office building
with flexible work-from-home options. The Project Administrator
reports to the Co-Directors of TVG and will manage the administration
and reception team ( * staff).
The TVG Project Administrator will have a keen eye for detail,
experience in managing multiple budgets and leading projects. The TVG
Project Administrator will be comfortable and confident overseeing the
governance and financial policies and systems for a project working
with an annual budget of approximately €1,**Apply on the
website**, * per annum.
DUTIES INCLUDE:
FINANCE AND BOOK-KEEPING RESPONSIBILITIES:
* Prepare monthly income and expenditure reports for the Board of
Directors.
* Prepare end of year accounts and work alongside TVG’s external
accountants to deliver required information for annual audit.
* Complete bi-weekly payroll and Collector General responsibilities.
* Prepare annual budgets for funded projects and oversee the
accurate reporting of monthly income and expenditure.
* Prepare reports for funders and work alongside Co-Directors to
provide accurate reporting for delivery of funded projects.
* Work with project leaders to complete funding applications.
* To be the first point of contact for accounts and administration
of funding documentation.
* Ensure the accuracy of all financial and funding reports completed
by administration staff
LINE MANAGEMENT AND HR RESPONSIBILITIES:
* Supervise and line manage the administration assistant staff
* To manage the administration staff roster.
* To attend weekly staff meetings as part of the broader TVG team.
* To provide support and training to CE staff and assistant
administrators.
* In collaboration with relevant line managers oversee the accurate
recording of holidays, sick leave and any other leave on the employee
record.
* Oversee the upkeep of the employee record file.
OFFICE MANAGEMENT RESPONSIBILITIES:
* Coordinate maintenance inspections, contractors schedules and
stock supply orders for projects.
* To be the main point of contact for supplier information and
contracts.
* To oversee the efficient management of the office reception.
* Oversee the administration of garda vetting
* Ensure health and safety policies and procedures are maintained.
* To undertake any other tasks as required and directed by the TVG
Co-Directors.
* Support and promote the values and principles of TVG and ensure
that the community development ethos is maintained and supported in
the administration duties of TVG.
PROFESSIONAL DEVELOPMENT REQUIREMENTS:
* To attend any workshops, seminars or team building sessions, as
required by the TVG Co-Directors.
* To undertake any relevant training and professional development
courses that may be necessary or required from time to time to support
the development of this position in TVG.
ESSENTIAL EXPERIENCE
* 3 years experience of working in accounts and relevant 3rd level
qualification in finance, accounting, project management or
administration
* A proven track record of creating and managing budgets,
projections, cash flow statements, etc
* Proven experience managing and administrating PAYE, Revenue
Returns, etc
* Proven experience managing teams.
* Experience preparing documentation for annual audit.
* Experience writing reports on finance, funding and budgets.
* Experience forecasting new budgets.
* Ability to delegate tasks and oversee the efficient running of the
administration responsibilities in TVG.
* Excellent IT skills with strong knowledge of accounting software,
cloud-based office systems
* Strong communication skills including presentation, written and
spoken.
DESIRABLE CRITERIA
* Experience managing funding applications and funding reports.
* Experience working in the charity or not-for-profit sector.
* An interest in human rights, anti-racism activism and community
development.
REMUNERATION AND BENEFITS PACKAGE
* Gross Salary € *, *
- € *, * per annum based
on * hours per week contract. (Full time
equivalents: € *, * -
€ *, *). Starting rate
commensurate with experience.
* Weekly Contracted Hours: *
* Holidays: * days pro rata
* Flexible Location: Office and home based working opportunity
* Working with a dynamic, friendly and productive team of people.
* Training and professional development is encouraged at TVG and
support may be available to further career progression.
* TVG is an equal opportunities employer with a commitment to
maintaining a positive work environment to maintain staff well being.
* Staff Handbook and induction training provided for all staff.
TO APPLY:
Please email an up-to-date CV and Cover Letter outlining why you feel
you would be suitable for this role via email to EILEEN O’SHEA,
DIRECTOR OF OPERATIONS: **APPLY ON THE WEBSITE** and if you have any
questions on the position please don’t hesitate to contact Eileen.
The deadline for applications is **APPLY ON THE WEBSITE**TH DECEMBER
AT 5PM with interviews to take place the week of **Apply on the
website**th December.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
